Garage Settings

Use this section to enter the garage's opening or current balances:

These balances are used to track financial activity and the movement of funds in the system.

Enter the standard price of one labour hour in the Rate per hour field.

This rate is used as the default when creating jobs, estimates, and other records involving labour costs. It can be changed for an individual job when needed.

Enter the garage's default VAT rate in the VAT percentage field.

This rate is used to calculate tax on estimates, invoices, and other financial documents.

The next invoice number will be one greater than the value entered as the last invoice number. A preview of the next number is displayed below the fields, for example, INV42.

Before changing the last number, make sure the resulting invoice number will not duplicate an existing invoice.

The next estimate number will be one greater than the value entered as the last estimate number. A preview of the next number is displayed below the fields, for example, EST17.

For each day of the week, you can:

A disabled day is displayed as Closed and is not included in the garage's operating schedule.

Use Default Daily Hours per Tech to enter the approximate number of hours one technician can work per day.

This value is used to calculate the garage's total capacity. An individual value can be set in each technician's profile.

Capacity Buffer determines what percentage of the garage's working capacity should remain available for urgent, unexpected, or walk-in jobs.

The buffer can be set from 0% to 50%. Reserving 10–25% of the total capacity is recommended.

For example, with a 15% buffer, the scheduling system will use up to 85% of the calculated capacity for planned work and keep the remaining 15% available for unexpected jobs.

This setting will be used by the smart calendar to calculate available time and recommended scheduling capacity automatically.

When enabled, customers must sign the vehicle inspection report in the customer portal before work begins.

When disabled, a signature is not required.

When enabled, customers must sign the estimate in the customer portal to approve it. Clicking the approval button alone will not be sufficient.

When disabled, customers can approve the estimate without providing a signature.

When estimate signature is required, the customer will be asked to sign the estimate when approving it through the customer portal. However, this setting does not block further work: if the customer approves the estimate by phone or through another channel, a service advisor or administrator can approve it in the system without the customer's signature.

When enabled, the payment section of each repair order will display an option to request a deposit. This allows you to ask the customer for an advance payment before starting work.

Choose how deposits should be calculated by default:

The default selection can be changed for an individual repair order when needed.

After making changes, click Save Settings.

The button becomes active after at least one value on the page has been changed. Make sure the settings have been saved before leaving the page.