Job Card

The Job Card contains all the information required to manage a specific vehicle repair job: customer and vehicle details, the problem description, inspections, works and parts, documents, chat, and payments.

Most of this information is transferred automatically from the “New Job” form, so it does not need to be entered again when the Job Card is opened.

Read more: Creating a New Job

Information entered when creating a new job is saved and automatically displayed in the relevant areas of the Job Card:

The information displayed may vary depending on whether the new job was created as “Lead,” “Scheduled,” or “Arrived.”

The card header contains the most important information used to identify the job:

The header also allows you to change the job stage, assign a responsible employee, and open the additional actions menu.

The current job stage is displayed in the card header next to the main job details. To change it, select the displayed stage name and choose one of the available options:

When the stage is changed in the Job Card, the job is automatically moved to the corresponding column on the “Job Board.” All job details, inspections, works, parts, and documents remain unchanged.

The stage can be changed either by dragging the card to another column on the “Job Board” or by opening the Job Card. Both actions update the same job stage, so it does not need to be updated separately in both places.

The customer’s name, phone number, and email address are displayed at the top of the card. These details are transferred from the New Job form.

The phone number or email address can be selected to contact the customer quickly.

The “Customer Portal Link” button allows the job status, documents, and other customer-facing information to be shared with the customer.

Read more: Customer Portal

The “Arrived” section displays the actual date and time when the vehicle arrived.

The “Estimated Completion” field is used to specify the planned completion date. If a date has not yet been set, “Not set” is displayed.

This information helps plan workshop capacity and keep the customer informed about the expected repair progress.

The “Problem Description” section contains the customer’s complaint or fault description entered when the job was created.

WEMOTICS can display this text in the language selected in the user’s profile. For example, if an administrator enters the description in Lithuanian and a mechanic’s profile is set to Spanish, the mechanic will see the translated description.

The system supports Lithuanian, English, Spanish, and Russian. When needed, select “Show original” to view the original text. If the description is long, select “Show more” to expand the full text.

The “Suggest works & parts” button is used to suggest potential repair work and required parts based on the problem description and available vehicle data.

Suggestions must be reviewed and approved before they are added to the job. Approved items are managed in the “Works & Parts” tab.

Read more: Works & Parts

If the vehicle is already at the workshop, the “Vehicle Inspection” section is displayed at the top of the card.

Selecting “Start Inspection” opens the “Inspections” tab for the same job. There you can select a checklist, inspect the vehicle’s condition, add notes and photos, and record any issues found.

“Start Inspection” is a quick action. The same section can also be opened by selecting the “Inspections” tab in the lower navigation bar. Both navigation methods open the same job inspection section and do not create a separate inspection copy.

Read more: Inspections

The “Car Details” tab displays vehicle identity information and technical specifications. This data is used in inspections, works and parts suggestions, documents, and other job processes.

Vehicle information is first entered when creating a new job.

After entering the license plate and selecting “Get Data,” WEMOTICS automatically searches for available vehicle information. If data is found, the following fields may be completed automatically in the New Job form:

Automatically retrieved and manually entered information is saved when the job is created. It is transferred to the Job Card header and the “Car Details” tab, so it does not need to be entered again.

Kilometers and other information that cannot be retrieved automatically can be entered manually. If a value has not been provided, “Not specified” is displayed in the Job Card.

Read more: Creating a New Job

The “Vehicle Identity” section contains:

A copy icon may be displayed next to the License Plate and VIN. It allows you to copy the individual value.

The “Lookup” action next to the VIN allows you to perform an additional vehicle information search.

The “Technical Specifications” section may contain:

The number of technical fields displayed depends on the information retrieved automatically and entered manually.

If a required field is empty or automatically retrieved information is incorrect, the data can be added or corrected manually.

To edit a value, hover over the relevant field and select the edit action. Saved changes are used throughout the Job Card.

The “Copy All” button copies the main vehicle identity and technical details. This is useful when sending information to a supplier, checking part compatibility, or using the details in an external system.